Position Overview
The Senior Associate, Grants Management, works primarily with the Managing Director, Grants Management; Director, Grants Administration; and grants management team to ensure the effective administration and monitoring of grants. Reporting to the Managing Director, Grants Management, the Senior Associate will support the development, review, and implementation of grant materials, ensuring legal and regulatory compliance while driving continuous improvements in grant management systems.
Pay Range: $94,898 - $110,000. This represents the present low and high end of the Foundation’s pay range for this position. Actual pay will vary based on various factors, including but not limited to experience.
Work Schedule: This role is on a hybrid work schedule, and required to be in the office on Tuesdays, Wednesdays, and Thursdays.
Principal Duties and Responsibilities
- Collaborates with Program Teams, Finance, and Legal to ensure compliance with Foundation policies and IRS regulations
- Manages grant agreements, post award tasks and compliance, including reporting, extensions and amendments.
- Tracks overdue reports, deliverables, payments, donations, and fund returns through detailed reporting.
- Oversees the Grantee portal and email inbox.
- Implement policy updates, documentation, and training materials to enhance grantmaking processes.
- Conducts financial review and risk analysis and determines appropriate due diligence for prospective grantees, as needed.
- Serves as the central contact for financial matters, tracks non-compliance, and engages in field discussions and special projects.
- Facilitates ongoing training for teams on system use, including policy and process updates.
- Collaborates with the Archiving Associate and RAC to develop and implement policies for data preservation and migration.
- Supports grant team operations, process improvements, and internal/external communications.
- Conduct research, organize confidential materials, generate reports, and provide administrative support.
Education, Experience, and Skills
- Generally expected to have 5 years working with grantmaking processes within private foundations, nonprofits, or philanthropic organizations.
- Experience with Salesforce is required.
- Strong understanding of compliance and IRS regulations for private foundations.
- Ability to develop policies, documentation, and training materials related to grants.
- Strong data analysis and reporting capabilities.
- Strategic thinking to improve processes, enhance efficiency, and streamline workflows.
- Excellent written and verbal communication.
- Ability to manage multiple grants, deadlines, and competing priorities efficiently.
- Strong attention to detail.
- Bachelors degree.
Qualifications and Competencies
- Data Oriented: Consistently achieves results by approaching work informed by data.
- Decision Quality: Makes good and timely decisions that keep the organization moving forward.
- Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Strategic Learning: Actively learns through experimentation when tackling new problems, using both successes and failures as learning fodder.
- Values Differences: Recognizes the value of different perspectives and commits to inclusion, equity, and diversity in every aspect of work.
About The Rockefeller Foundation
The Rockefeller Foundation is a pioneering philanthropy built on collaborative partnerships at the frontiers of science, technology, and innovation that enable individuals, families, and communities to flourish. We make big bets to promote the well-being of humanity. Today, we are focused on advancing human opportunity and reversing the climate crisis by transforming systems in food, health, energy, and finance. For more information, sign up for our newsletter at http://rockefellerfoundation.org and follow us on X @RockefellerFdn.
The Rockefeller Foundation offers a comprehensive and competitive benefits package that includes health insurance programs, tuition reimbursement and student loan repayment, a generous 401K, parental leave, and various forms of paid time off, all to help our employees feel energized, cared for, and engaged.
As an organization, we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent, Optimistic, Accountable, Collaborative, Trusted, and Equitable. We operate from a strong commitment to equity, diversity, and inclusion in everything that we do. It is not only the right thing to do – we could not make an impact without the diverse perspectives and experiences of our team members. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent, challenging conventional wisdom through evidence and reason, and amplifying marginalized voices.
The Rockefeller Foundation is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, liability for service in the United States Armed Forces, or any other protected status.
The Rockefeller Foundation is an Equal Opportunity Employer.