Conference Facilities

A Space for Convening and Collaboration

Philanthropy New York is first and foremost a learning community. Providing our members with space for meetings ensures we are able to carry out our mission both as an organization of learning and as a space for convening and collaboration within the sector. 

Our new home at 320 East 43rd Street provides Philanthropy New York members versatile meeting space for your staff and board meetings, convenings, and conversations.  Available meeting spaces are free to Philanthropy New York members only Monday through Friday from 9AM to 5PM.  After-hours or weekend reservations involve special arrangements and fees.  

We are thrilled to offer members a new Welcome Lounge on the first floor of 320 East 43rd Street.  This flexible space is a perfect place to make phone calls, work on your mobile device or laptop, have informal meetings and generally enjoy the garden in between Philanthropy New York events or whenever you are in the neighborhood. Members must be registered in the building security system in order to access the lounge.  Please email conference@philanthropynewyork.org to set up access.  If 24 hour advance notice is not possible, please call us at 212-714-0699 x212 or x215 to arrange access.

Please see below for more detailed conference and convening information.  

Reservation Guidelines

Philanthropy New York is a membership organization and our conference space is offered as a service to our members. Non-members/grantees of members may not reserve PNY facilities for their meetings or events. Members that wish to reserve a room for their own event or meeting must be responsible for managing logistics and staffing. Philanthropy New York’s space may not be used if a fee is charged for attendance or the organization is otherwise charging for the event. Reservations are placed on a first come, first served basis as long as rooms are not in use for Philanthropy New York programs. Because our space is a community resource, we reserve the right to limit the number of reservations of any single member. Please ensure that you book the exact time you will use the room, including set-up and break-down time. We will charge a fee of $75 per half hour of use that exceeds your reservation time (for all reservations past 5pm).

The Treehouse: Philanthropy New York Meeting Facilities

We have two meeting spaces on the 2nd floor at 320 East 43rd Street that will accommodate smaller, private meetings and receptions.

As a service to our members, weekday conference facilities during normal business hours (9-5 PM) are free to member organizations on a first come, first served basis. Access outside of normal business hours cannot be guaranteed and involve special arrangements and additional costs.

Catering is available for all meetings, and orders must be placed no less than two weeks in advance of your event. All catering is provided by the building’s in-house catering service. No exceptions.

Manhattan Board Room

The Manhattan board room is a light-filled, glass-walled board room with a maximum capacity of 22 people seated around a long, rectangular board table. The space overlooks the tree-filled atrium and sits just around the corner from a small pantry and coat closet. This room is adjacent to an open space perfect for a small reception (maximum 40) overlooking the atrium.

AV Capacity
•    One large screen
•    Wi-Fi
•    Video conferencing via services like Zoom or WebEx (Members must provide their own account)
•    Conference calls (Members must provide their own conference line)
•    Barco-ClickShare technology which allows presenters to bring their own laptop and project content seamlessly as well as a computer set that provides access to cloud technology
•    White board or flip charts with markers upon request

For members wishing to use the Manhattan Board Room outside of normal business hours or on weekends (by special arrangement), the following fees apply:
•    $185 per hour for staffing and HVAC
•     $75 per hour for cleaning (minimum 1 hour)
•     Please inquire about catering restrictions on the weekends

Staten Island Meeting Room

A very private room, Staten Island is perfect for staff meetings or small collaborative discussions. The room can accommodate up to eight people around a circular table with space in the room to set up catering.

AV Capacity
•    One large screen 
•    Wi-Fi
•    Video conferencing via services like Zoom or WebEx (Members must provide their own account)
•    Conference calls (Members must provide their own conference line)
•    Barco-ClickShare technology which allows presenters to bring their own laptop and project content seamlessly as well as a computer set that provides access to cloud technology
                                                            •    White board or flip charts with markers upon request

For members wishing to use the Staten Island Meeting Room outside of normal business hours or on weekends (by special arrangement), the following fees apply:
•     $185 per hour for staffing and HVAC
•     $75 per hour for cleaning (minimum 1 hour)
•     Please inquire about catering restrictions on the weekends

James Baldwin Room: Flexible Programming and Event Space

Philanthropy New York’s largest conference room, the James Baldwin Room, is a flexible space best used for workshops, meetings, and presentations. Located on Level A, this room provides stunning views of the atrium and top of the line production capabilities.  Please note, reservations for the room are limited, as this is Philanthropy New York’s main programming space.  Availability will only be confirmed 7 weeks prior to the booking.  We reserve the right to cancel reservations at any point prior to the 7 week confirmation. 

As a service to our members, there is no fee to use the James Baldwin Room during normal business hours (9AM-5PM, Monday - Friday). The James Baldwin Room is not available for weekend reservations.  Catering is available upon request and will be charged separately.  Please call in advance for a quote.

Room Set-Ups:
•    Classroom: 25
•    Conference: 26
•    Pods: 32
•    Reception: 27
•    Rounds: 60
•    Theater: 72

AV Capacity:
•    Fixed, dual screens
•    Wi-Fi
•    4 microphones for amplified sound
•    One podium
•    Barco-Click share and HDMI technology which allows presenters to bring their own laptop and project content seamlessly
•    White board or flip charts with markers upon request

Any reservation in the James Baldwin Room that falls outside of normal business hours during a weekday will incur the following fees:
•     $445 charge for staffing and building services
•     $75 per half hour for any use beyond booked allotment

Making a Reservation

For all reservation requests, please email conference@philanthropynewyork.org with the following details and with any questions you may have.

•    Member Organization name 
•    Contact information
•    Date(s) and time of reservation
•    Including set-up and clean-up
•    Number of attendees
•    List of names for security (at least 48 hours in advance)
•    Room Set-up
•    A/V Needs (if any)
•    Catering Needs (if any)