Conference Facilities

Host your next event at the new Philanthropy Center at 1500 Broadway!

Philanthropy New York is first and foremost a learning community. Our members invested in our move to 1500 Broadway to ensure that we have the capacity to carry out our mission effectively. This policy ensures we are able to carry out our mission both as an organization of learning and development and as a space for convening and collaboration within the sector.

Our new Philanthropy Center is designed to support a wide variety of meetings and collaborations. Conveniently located at 43rd Street and Broadway, members and their grantees can reserve our space for large convenings or small meetings.

Access to PNY’s light, bright and airy conference and meeting facilities is normally available between 9:00 AM and 5:00 PM Monday through Friday pending availability. Access outside of normal business hours cannot be guaranteed and involve special arrangements and additional costs.

In addition to the conference and meeting facilities, PNY offers members the use of a private office equipped with Wi-Fi, internet access and phone. This office is also available free of charge to members during business hours Monday thru Friday from 9am-5pm.

Our Rooms

Central Park

The Central Park room is the largest conference room, which can hold a capacity of 65 people in theater style. You can set up the room in the following set ups:

Theater style (Max capacity 65 chairs with no tables)
Boardroom style (Max capacity 40 around table)
Classroom Style (Max capacity 60 around tables)
Open Square (Max capacity 35 around tables)
U shape (Max capacity 35 around tables)

Room may be divided into two smaller rooms.

 

AV Capacity

Two large projection screens with projectors
12 microphones for amplified sound
One podium
Ceiling array mics for conference calls
Barco-Click share technology which allows presenters to bring their own laptop and project content seamlessly

Glass white boards and easels are also available.

 

Prospect Park

Prospect Park is PNY’s medium conference room which has the maximum capacity of 16 people seating around tables. You can set up the room in the following set ups:

Boardroom style (Max capacity 16 around table)
Classroom Style (Max capacity 15 around tables)
Open Square (Max capacity 16 around tables)
Theater style (Max capacity 20 chairs with no tables)

This room can also serve as overflow seating for the Central Park room and is equipped to video broadcast proceedings from Central Park.

 

AV Capacity

One large screen
Ceiling array mics for conference calls
Barco-Click share technology which allows presenters to bring their own laptop and project content seamlessly
Large white board with markers

Flushing Meadows Park (Huddle room)

The Flushing Meadows Huddle room can accommodate up to six people.

Video Conferencing and web conferencing (Go To Meeting)
Video Conference/Skype
Barco Click Share technology that allows a user to project anything from a laptop to the screen. Great for Powerpoint presentations, trainings or demonstrations.
Conference calls
 
White board with markers upon request.

 

Washington Square Park (Huddle Room)

The Washington Square Park Huddle room can accommodate up to four people.

One large screen
Video Conferencing and web conferencing (Go To Meeting)
Video Conference/Skype
Barco Click Share technology that allows a user to project anything from a laptop to the screen. Great for Powerpoint presentations, trainings or demonstrations.
Conference calls

White board with markers upon request

 

Gramercy Park Office

PNY offers members the use of this private office equipped with Wi-Fi, internet access and phone. This office is also equipped with adaptive technology for sight impaired.

Eligibility & Fees

Philanthropy New York Members

As a service to our members, weekday conference facilities during normal business hours (9-5 PM) are free to member organizations on a first come, first served basis.

For members wishing to use the facilities outside of normal business hours, the following fees apply:

  • $45 per hour staffing fee
  • $150 cleaning fee
  • $190 freight elevator use after 5:00 p.m. (all catering deliveries must use the freight elevator)
  • $35 per hour air conditioning fee
  • $75 per half hour for any use beyond booked allotment

Member Grantees and Philanthropic Infrastructure Organizations

For philanthropic infrastructure organizations and grantees of PNY members, the 2015 pricing is as follows:

  • $400 for events of 4 hours or less
  • $650 (per day) for events of more than 4 hours; or for use of both the large & small rooms for any duration, plus the fee above if after hours or on weekend.
  • After-hours fees outlined above are additional and will apply after 5pm or on weekends

* Fees are subject to change at the discretion of Philanthropy New York's Board of Directors.

Reservation Inquiries

Please review our conference room guidelines first and then inquire about availability by completing the Reservation Request Form. You will need to have the following information on hand:

  • Date(s) of reservation
  • Room
  • Number of attendees
  • Room set-up
  • Organization name and relationship to PNY (member, grantee of member org, infrastructure organization)
  • Contact information

If you have any questions, please contact conference@philanthropynewyork.org.