Associate, Budgets and Contract Compliance, EducateNYC (United Way of New York City)

Tuesday, August 16, 2016

Organization: United Way of New York City

Name of Position: Associate, Budgets and Contract Compliance, EducateNYC

Organization URL:

City and State: New York, New York

United Way of New York City (UWNYC) is a nonprofit mobilizing people and organizations to eradicate barriers and create opportunities that improve the lives of low-income New Yorkers. Part of the United Way Worldwide system, one of the world's most recognized charitable brands, we envision caring communities in which all individuals and families have access to quality education and the opportunity to lead healthy and financially secure lives. We strive to model our values in all our relationships, both internal and external: Collaboration, Compassion, Integrity, Accountability, and Superior Performance.

UWNYC works side-by-side with individuals, nonprofits, government, businesses, foundations, faith-based organizations, and community partners in developing strategies to produce far-reaching results. We create and fund initiatives focused on improving the quality of life for individuals and families; provide technical assistance, leadership development, and other support to strengthen the capacity of our nonprofit partners; and advocate on important issues affecting our communities. 

The Associate, Budgets and Contract Compliance, EducateNYC, will provide fiscal and compliance management oversight to a portfolio of CBO-School partnerships implementing United Way of New York City’s (UWNYC) NYC DOE AIDP Community School contract. Under the direction of the Manager of Budgets and Contract Compliance, EducateNYC, (“Manager”), the Associate will provide support to CBOs in fiscal matters, including budget and expense report approval process, expense-to-budget analysis, and support capacity building efforts. In addition, the Associate will be instrumental in improving alignment and efficiency of the team’s fiscal management processes.

Reports to: Manager, Budgets and Contract Compliance, Community Schools

Duties And Responsibilities Include:
Budget Management

  • Provide ongoing contract monitoring and administrative/financial support to contract partners to assure consistent progress and reporting.
  • Support grantee fiscal reporting process by reviewing and approving CBO budgets and expense reports through FMS
  • Provide fiscal management technical assistance to CBOs via phone calls, trainings, and email communication
  • Monitor CBO expenditures by identifying and analyzing variances between planned and actual expenditures. Support CBO staff to properly manage contract spending and documentation.
  • Identify needs for midstream program and budgetary adjustments to achieve desired results, and facilitate where necessary.
  • Provide accurate, timely summary and analysis reports, responses to inquiries, and contract histories according to reporting schedules and upon request.
  • Provide spreadsheet analysis and maintains historical data.
  • Perform other duties as directed by Vice President of Education and/or Director of Community Schools.

Contract Compliance Monitoring

  • Liaise between UWNYC and NYCDOE’s PETS Office to ensure quality control on compliance mandates across contracted CBOs
  • Develop protocols to monitor compliance obligations for all Education contracts and support the Budget Analysts in the implementation of these protocols
  • Administer the submission and approval of all required compliance documents by CBO partners
  • Assess CBO challenges and provide technical assistance that enhances their understanding of compliance procedure, technological support, and policy updates. This may require in-person training and/or site visits.

Security Clearance Monitoring

  • Liaise between UWNYC and NYCDOE’s PETS Office for all security clearance matters
  • Support Budget Analysts monitoring of lead CBO staff fingerprinting requirements
  • Certify on a monthly basis that UWNYC’s roster in PETS is accurate and complete
  • Provide technical assistance via phone calls and email communication around fingerprinting compliance 


  • Bachelor’s Degree in Accounting or Finance and at least 3 years of experience performing budgetary, administrative and operational support work;
  • Previous experience in and/or demonstrated knowledge of nonprofit finance and fund accounting;
  • Experience with Government Contracts;
  • Superior data management and analytics skills;
  • Excellent oral and written communication skills;
  • Superior financial and business acumen;
  • Budget and modifications experience;
  • Able to prepare billing/expenditure reports, as well as variance reports;
  • Able to develop and maintain relationships with multiple internal and external parties;
  • Proven record of effective project management, ability to work independently and take initiative, manage multiple projects, and meet aggressive deadlines;
  • Entrepreneurial, innovative approach.
  • Highly motivated, self-directed team player
  • Proficiency with a variety of computer software applications including Microsoft Word, Excel, Access, PowerPoint, and Outlook and accounting software;
  • Excellent interpersonal skills, a collaborative approach and willingness to work as part of a cohesive team;
  • Demonstrated attention to detail.

How to Apply:
Please send a cover letter and resume to with the title Associate Budget in the subject line of the email. No phone calls or faxes accepted.
United Way of New York City is an Equal Opportunity Employer

Application Deadline: September 16, 2016

Start Date: October 17, 2016


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