The Henry Luce Foundation is seeking a Program Assistant/Associate to provide administrative and intellectual support to the Theology Program, the Henry R. Luce Initiative on Religion and International Affairs, and the Public Policy Program. The position reports directly to two program directors, and works with the grants administrator to manage grants workflow within the two programs.
The program assistant/associate ensures the successful daily operation of the two programs, assisting with correspondence, communication with applicants and grantees, scheduling and travel, review of reports, and preparation for board meetings. The assistant/associate also maintains knowledge of both program areas and may assist with strategic planning, research, and the development of new initiatives.
Respond to inquiries from grant-seekers and grantees; assist in the review of inquiries and proposals, in consultation with program directors
Maintain program directors’ appointment calendars (Outlook), contact lists, and grantee report logs
Provide program support as needed, including research, writing reports, and serving as rapporteur at meetings
Assist with preparations for board meetings (3 times/year), including grant write-ups
Manage travel arrangements, including transportation, accommodations, and conference registration
Handle arrangements for guests and visitors, including catering for meetings
Complete monthly expense reports and process reimbursements
Maintain knowledge of the program areas and support strategic planning and the development of new initiatives as appropriate
Assisting the receptionist and other program assistants as needed
Performing other duties as assigned
B.A. or advanced degree, preferably with relevance to theology, religion, the social sciences, media, and/or policy.
Administrative experience, preferably in a foundation, higher education, or research organization.
Excellent written and oral communication skills.
Ability to work collaboratively, to balance competing priorities, and to manage a variety of ongoing activities across multiple programs.
High level of proficiency in all MS Office applications, as well as experience with databases.
Previous experience using grant management software is preferred but not required.
Start date: after April 22, 2019
Note: Relocation support is not provided for this position.
To apply, please email your cover letter and resume/CV to Lorraine Morales at firstname.lastname@example.org. Please no phone calls, faxes or in-person resume drop-offs. Applications are currently being reviewed.
The Henry Luce Foundation is an Equal Opportunity Employer, offering competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience.