ELMA Philanthropies is seeking a Grants Management Assistant to join its New York City team. Reporting to the Director, Grants Management they will work collaboratively with ELMA team members in South Africa and Uganda to support efficient and effective grants management across the ELMA organization. The Grants Management Assistant will collaborate with the Director, Grants Management on finding ways to support continuous improvement of ELMA’s grantmaking and grants management processes and maintaining the integrity of ELMA’s Salesforce platform. The Grants Management Assistant will also work closely with ELMA’s Director, Grants Finance, providing support with grants finance administration.
About ELMA Philanthropies:
With offices in New York City, Cape Town, Johannesburg and Kampala, ELMA Philanthropies develops program strategies, identifies grant and other investment opportunities, monitors and evaluates investment performance, and manages strategic partnerships for The ELMA Group of Foundations. This Group includes The ELMA Foundation, The ELMA Relief Foundation, The ELMA Vaccines and Immunization Foundation, The ELMA Music Foundation, The ELMA Growth Foundation, The ELMA Caribbean Foundation and The ELMA South Africa Foundation. ELMA Philanthropies is largely focused on providing these services to the largest foundation within the group, The ELMA Foundation. A full description of the investment frameworks and activities of each Foundation can be found on our website: www.elmaphilanthropies.org.
The ELMA Foundation’s mission is to improve the lives of African children and youth through support of sustainable efforts to relieve poverty, advance education, and promote health. It is primarily active in eastern and southern Africa.
The ELMA Relief Foundation invests in relief efforts throughout the globe with special attention to Africa and the needs of children, who often suffer disproportionately in the aftermath of such tragedies.
The ELMA South Africa Foundation funds organizations and programs that support development and progress in South Africa.
The ELMA Music Foundation invests in organizations in USA and South Africa that support youth development through music, or provide assistance to members of the music community undergoing personal and financial hardship.
The ELMA Vaccines and Immunization Foundation’s mission is to expand vaccine and immunization coverage for children globally, with a special emphasis on Africa.
The ELMA Growth Foundation invests in the growth or expansion of initiatives that improve the lives of low-income communities in Africa.
The ELMA Caribbean Foundation supports efforts to advance health or combat the environmental and economic threats posed by climate change in the Caribbean.
Job Responsibilities:
Reporting to the Director, Grants Management the Grants Management Assistant will be expected to:
- Support the programs team to ensure all data in Salesforce is accurate and up to date
- Support the programs team to ensure reports for board, senior management, and the foundations are prepared in a timely, accurate, and high-quality manner
- Support team training on new system features and releases, and create and/or update user training documentation, including creation of training videos
- Follow investment approvals, coordinate with program staff on payment and reporting schedules, updating Salesforce accordingly
- Support the Director, Grants Management with database administration, including uploading documents, marking payments and requirements, and running reports when requested
- Assist the Director, Grants Finance with grants finance administration including coordinating processing of payments and workplans
- Provide general administrative support for the Director, Grants Management and the Director, Grants Finance
- Complete special projects as assigned by the Director, Grants Management and the Director, Grants Finance
- Other duties, as assigned
The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to form an exhaustive list of all responsibilities and activities required for the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time
Alignment to Values:
All ELMA employees are expected to demonstrate fit with ELMA’s organizational values and culture. Specifically, all employees are expected to demonstrate a commitment to:
- ELMA’s core values of: humility and integrity; respect for human dignity; pursuit of excellence; commitment to partnership; and a results-orientation informed by continuous learning; and
- Gender equity, social justice, and combatting white supremacy, patriarchy, homophobia, colonialism, and other intersecting systems of oppression.
Required Qualifications:
- Bachelor’s degree is preferred but not required, plus 3 years of related work experience
- Experience with Salesforce in a nonprofit and/or philanthropic environment, with a strong understanding of the platform. Salesforce Administrator certification is preferred but not required
- Strong computer and software proficiency, and interest and ability in learning new applications quickly
- Exceptional time management, administrative and organizational skills; detail-oriented
- Passion for social justice and improving the lives of children in Africa
- Ability to work in a dynamic organization; flexible and adaptable to rapid change; quick learner, comfortable with fast paced environment; a self-starter and team-player
- Strong work ethic and ability to prioritize and multi-task
- Fluency in English and excellent oral and written communication skills
- Must be able to legally work in the U.S. without visa sponsorship
- Ability to travel internationally as needed
- The ability to work in-person in New York City
Salary, Benefits & Other Details:
Salary will be commensurate with experience and qualifications with attractive benefits. The salary range for this position is USD90,000 - 95,000.
ELMA is committed to helping prevent the spread of COVID-19 and to protecting the safety of our employees. All New York employees will be required to be fully vaccinated unless the employee is approved for a reasonable accommodation due to medical contra-indications to vaccination or a sincerely held religious belief.
ELMA employees are expected to work in the office located in New York City from Monday to Thursday, with the option to work remotely on Friday. On occasion, ELMA employees will be required to work in the office on Fridays.
How to Apply:
ELMA Philanthropies is an Equal Opportunity Employer and encourages candidates of all backgrounds to apply for this position. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.
If you would like to apply for this position, please submit your application with the following:
- A cover letter
- CV
- Details of contactable references