POSITION SUMMARY
Reporting to the Director of Facilities, the Facilities Manager will assist in running the daily operations of Facilities and manage Facilities Coordinators on the team. This person will be responsible for direct hands-on tasks and oversee all physical aspects of the buildings, including but not limited to cleaning, appliance maintenance, painting, electrical, plumbing, carpentry and amenities. This position will lead the effort to maintain the highest cleaning and aesthetic standards of the Simons Foundation. They will be expected to act as the primary point of contact in the absence of the Facilities Director.
This is a full-time position located at the Simons Foundation’s offices in New York City. For more information, visit simonsfoundation.org/careers.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
- Manage and coach Facilities Coordinators, ensuring that tasks are completed as expected.
- Perform all functions and tasks of the Facilities Coordinators and Handypersons.
- Lead the oversight and coordination of service and repair contractors ensuring that:
- The contractors are providing the highest quality of service.
- All required notifications are made to the affected operating teams.
- Building occupants are made aware of potentially disruptive work being performed.
- Maintain cleanliness, aesthetic upkeep, preventive maintenance and repair programs throughout the entirety of the Foundation’s office spaces.
- Serve as Facilities primary point of contact in the absence of the Facilities Director.
- Procure facilities equipment and materials.
- Process and submit expense reports and invoices in a timely manner.
- Provide hands on support for:
- Relocations of heavy materials
- Wall mounting installations
- Patching and painting
- Furniture modifications
- Light electrical work
- Light plumbing work
- Any other ad hoc projects as needed
- Demonstrate knowledge of janitorial services and processes, including regular cleaning, window cleaning, metal / stone / tile cleaning, carpet cleaning etc.
- Maximize efficient utilization of all onsite facilities storage spaces.
- Monitor and report adherence to on-going preventative maintenance programs.
- Provide emergency response assistance and the necessary coordination.
- Plan and execute ad-hoc projects, such as gathering and leveling competitive quotes, scheduling and executing work.
- Inspect the entirety of the buildings to identify general corrective maintenance required.
- Develop methods and schedules for facility maintenance.
- Take part in developing standard operating procedures for the Facilities Team.
- Monitor levels and usage of consumable supplies and related expenses.
- Cultivate, manage, and maintain all relationships among stakeholders, partner operating teams and service providers.
- Perform any other duties or tasks as assigned or required.
MINIMUM QUALIFICATIONS
Education
- Bachelor’s degree is preferred.
Experience
- At least 5 years of experience in operations and maintenance
- Experience with people management
- Experience with managing contractors
- Experience using building management systems and work order systems
- Experience with expense reports and invoices
Related Skills & Other Requirements
- Must be professional and have superb customer service skills.
- Ability to interact with staff and build good working relationships
- Meticulous attention to detail is a must.
- Strong computer skills including Excel and Word
- Excellent written and oral communication skills
- Physical requirements include walking and standing for long periods of time, crouching, kneeling, crawling and climbing.
- Must be able to work in all outdoor and indoor environmental conditions.
- Must be able to work at elevations of 6 feet or more.
- Must be able to:
- Lift 50 lbs repeatedly, as an individual
- Lift 100 lbs infrequently, as an individual
- Lift 250 lbs regularly, as part of a 2 person crew
- Push & pull 350 lbs on a cart regularly, as an individual
- Lift, push & pull 500 – 800 lbs, infrequently, as part of a crew of 2 or more
- Have working knowledge of the use of hand and power tools.
- Must be able to work occasional nights, weekends, holidays when required.
REQUIRED APPLICATION MATERIALS
- Please submit a résumé and cover letter stating your interest in the position.
COMPENSATION AND BENEFITS
- The full-time annual compensation range for this position is $90,000 - $100,000, depending on experience.
- In addition to competitive salaries, the Simons Foundation provides employees with outstanding benefits package.
THE SIMONS FOUNDATION’S DIVERSITY COMMITMENT
Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.