Executive Assistant

EXECUTIVE ASSISTANT TO THE PRESIDENT AND CEO

Job Description

The New York Health Foundation (NYHealth) is seeking applications for an Executive Assistant. Reporting to the President and CEO, this person will provide high-level administrative, scheduling, and board-level support, ensuring smooth operations and alignment with the Foundation’s mission.

As New York’s first statewide health foundation, NYHealth offers a unique platform for impact. This position is ideal for a mission-driven, highly organized, and proactive professional who thrives in a collaborative environment and takes pride in anticipating needs, managing complexity, and supporting senior leadership. In this role, you will join our dedicated staff in a collegial atmosphere and advance our work to make New York a healthier place. 

About NYHealth

NYHealth is a private, independent foundation dedicated to improving the health of all New Yorkers, with a particular focus on communities that have been historically marginalized. Founded in 2006, the Foundation manages approximately $390 million in assets and works beyond grantmaking to inform health policy and practice, advance equity, convene leaders statewide, and support effective programs. NYHealth’s priority areas include Healthy Food, Healthy Lives; Primary Care; and Veterans’ Health, alongside responsive grantmaking through a Special Projects Fund.

Position Overview

The Executive Assistant plays a critical role in the day-to-day effectiveness of the President & CEO and the broader Foundation. Key areas of responsibility include providing exceptional administrative support, assisting with projects through an understanding of the President & CEO’s programmatic work, and serving as a trusted ambassador for the executive office internally and externally. The Executive Assistant works independently and anticipates needs, coordinates closely with senior staff, and serves as liaison to the Board of Directors.

The Executive Assistant serves as a trusted partner to the President & CEO, coordinating complex scheduling, managing communications, supporting board-related activities, and acting as a liaison to senior staff, trustees, external partners, and stakeholders. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced, mission-driven environment.

Key Responsibilities

Executive Support

• Manage a complex calendar, scheduling meetings, prioritizing requests, arranging speaking engagements, and coordinating domestic travel
• Screen calls, emails, and visitors on behalf of the President & CEO
• Anticipate scheduling needs and proactively resolve conflicts to ensure efficient use of time
• Prepare daily materials for the President, including agendas, briefing documents, and follow-up items
• Handle sensitive and confidential information with the highest levels of discretion and integrity
• Track commitments and ensure timely follow-up on action items
• Prepare expense reports and maintain organized electronic and paper filing systems

Board Support

• Support effective communications between the President & CEO, Board members, and senior staff
• Coordinate logistics for Board and committee meetings, including scheduling, materials, catering, and A/V needs
• Assist in preparation, production, and distribution of quarterly Board books
• Write quarterly Board meeting minutes
• Serve as formal Secretary to the Board of Directors
• Manage compliance and bylaws paperwork

Office and Organizational Support

• Assist with coordination of Foundation-wide meetings and events, including an annual Board retreat
• Contribute to a collaborative office environment by assisting colleagues as appropriate
• Back up the Office Manager as needed, including supporting day-to-day office operations
• Support special projects and initiatives as assigned by the President & CEO
• Identify opportunities to improve administrative processes and office workflows

Qualifications

• Bachelor’s degree or equivalent experience
• 10+ years’ experience providing executive and administrative support to senior C-suite leaders
• Experience coordinating directly with a Board of Directors
• Demonstrated discretion and ability to handle confidential information
• Exceptional organizational and time management skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage competing priorities and shifting deadlines with professionalism and calm
• Comfort interacting with high-level stakeholders, including board members, public officials, and the media
• Strong interpersonal skills and a collaborative, service-oriented approach
• Proficiency with Microsoft Office 365 and related office systems
• Demonstrated ability to set up, manage, and troubleshoot virtual meetings and conferences across common platforms, ensuring smooth operation and effective participant engagement.

Salary and Benefits

The salary range for this position is $90,000–$100,000, commensurate with experience and qualifications. This is a hybrid role based in NYHealth’s New York City office, with in-office work expected two days per week (Tuesdays and Wednesdays) and on occasional other days as required.

NYHealth offers a generous benefits package, including employer-paid health insurance; dental, vision, and life insurance; employer contributions to a 403(b) retirement plan; professional development and tuition assistance; and wellness and commuting benefits.

Application Process

Interested candidates should submit a cover letter and résumé to EArecruiting@nyhealthfoundation.org with “Executive Assistant” in the subject line.

The New York Health Foundation welcomes applications from people of all cultures, backgrounds, and experiences, and values having a diverse staff. Employment opportunities are based upon individual capabilities and qualifications without regard to race, gender, religion, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic as established under law.