About the Role
This new role will provide key administrative and project support and management to the Build Up team, helping to build and maintain client and partnership relationships and organize and streamline business operations. The role also supports the work of the CEO and the Vice Presidents and works closely with the Manager of Global Operations on Build Up matters. This role reports to the Vice President of Strategic Growth and Senior Counsel.
Specifically, the role requires managing the CEO’s and Vice Presidents’ day-to-day calendars; liaising with potential and current clients, partners, and vendors; drafting emails, memos, and preparing communications; booking travel plans; organizing meetings; note taking for meetings; preparing and refining presentations; assisting with external communications management; and managing other tasks and projects delegated by the CEO and Vice Presidents.
Build Up is a member of a federated group of companies so this role provides similar support to the other entities within the group, including Build Up, Inc., an affiliated nonprofit fiscal sponsor, and The Campbell Law Firm, an affiliated social-impact focused law firm.
About the Person in the Role
You are extremely proactive and take initiative. You are comfortable leading in situations in which you have not been, and comfortable creating paths where none exist. You are someone that people depend on, and you are comfortable taking on a lot of responsibility but mature enough to speak up when you have too many matters to prioritize them well. You are creative, considerate, loyal, disciplined, hardworking, and are so organized that our favorite organizers consider you their favorite organizer. You have been asked on many occasions about your filing system, your ability to schedule, and your follow-up.
You do not consider any job too small or beneath you, if it advances our goals and helps our clients. When you hear complaints, your immediate reaction is to listen, and then work with others to find solutions. You have often been called a “people person” and a good listener. You move from task to task seamlessly, understand that good stress is a thing, and are a productivity aficionado. You value accountability when you are on teams or when working independently.
You have a sense of humor, love music, and realize a few fundamental music principles: The Bridge is over, Soca is a language everyone should know, and Biggie is one of the GOATs.
What the Role Requires
In addition to “about the person in this role,” here are the non-negotiable requirements for the person in this role. If you do not meet all these requirements, this role is not for you.
- be proficient in Microsoft Office (Word, Excel, PowerPoint);
- have values that completely align with ours;
- have excellent writing skills; • work with minimal direction and guidance;
- maintain a very high level of confidentiality;
- meet tight deadlines and follow up quickly;
- manage competing priorities like a boss (well, a boss that manages competing priorities well);
- be client and solution oriented; and
- have a genuine interest in what is happening socially, politically, and philanthropically in the United States, the Caribbean, and Sub-Saharan Africa.
We are professionals who enjoy working with professionals. We value every member of our team and want to provide each team member with their dream position.