Title: Program Associate / Medical Research Program
Location: 444 Madison Ave., 10th Floor, New York, NY 10022
Reports to: Program Director / Medical Research Program
Status: Full time, exempt (minimum three days a week in person)
How to apply: Please send a resume and cover letter. Application reviews will be accepted on a rolling basis until the position is filled.
The mission of the Doris Duke Foundation (DDF) is to build a more creative, equitable and sustainable future. DDF is an integrated enterprise that maximizes impact by driving distinct ideas through multiple tools, assets and activities, and in accordance with its values. We operate five national grantmaking programs—in the performing arts, the environment, medical research, child and family well-being, and mutual understanding between communities—as well as Duke Farms and Shangri La, two centers that serve the public directly. DDF’s activities are guided by the will of Doris Duke, who endowed the foundation with financial assets that currently total above $2 billion. To learn more about the foundation, visit dorisduke.org.
The Medical Research Program aims to advance the prevention, diagnosis and treatment of human disease by strengthening and supporting clinical research. Through this program, the foundation supports timely initiatives that accelerate the translation of biomedical discoveries, technology and medical insight into clinical applications that equitably improve human health. In particular, we focus on incentivizing early-career creativity in clinical research and on building a more equitable medical research enterprise.
The Program Associate / Medical Research is a contributing member of a high-performing three-person team that collaborates, together and as individuals, with functions and teams across the foundation and with external contractors to maximize impact for a more creative, equitable and sustainable future. The Program Associate is passionate about the foundation’s mission and the ideas that it drives, in particular about those in medical research. The Program Associate operates rigorously, collaboratively, positively and in good faith despite differences in beliefs or opinions, is responsible in the use of foundation resources, embraces change and adapts to it, is inclusive, and recognizes the distinct role of race and other structures of disadvantage, discrimination and oppression underlying inequities that we aim to address.
POSITION
The Program Associate is a detail-oriented, motivated, proactive, structured, highly organized and responsible individual who is a team player and exercises discretion and judgment in fulfilling responsibilities.
The purpose of the Program Associate position is as follows:
- To enable the successful implementation of the DDF Medical Research Program strategy.
- To support organizational priorities through understanding of the distinct ideas that DDF is driving and through active identification of opportunities to contribute to advancing them as an individual with unique skills, ideas and experiences.
In summary, the Program Associate supports the activities of the Medical Research Program by managing and overseeing administrative, event planning, budgeting and communication matters, and by being an integral member of the DDF organization.
RESPONSIBILITIES
Examples of responsibilities fulfilled by the Program Associate include the following:
Project responsibilities
- Prepare application templates, process applications and provide administrative support for the review process.
- Coordinate grants and contracts processes and timelines, and draft agreements and contracts.
- Collaborate with the foundation’s Grants Management staff and Medical Research Program staff to monitor post-award progress and expenditures.
- Become an effective user of the foundation’s grants management and application intake software.
- Collaborate with Medical Research staff to develop and manage project tasks and timelines.
Communications Responsibilities
- Initiate, draft, review, coordinate and issue reports and presentations for board, staff and program activities.
- Collaborate with the foundation’s Influence and Marketing function to write, proof and upload website content and to highlight ideas driving the work of the program.
- Maintain and use electronic mailing lists.
- Communicate with internal and external parties such as staff, Board of Trustees, reviewers, potential applicants, field leaders and grantees.
Meeting Organization
- Plan and manage event logistics for program-related meetings and site visits, including establishing contracts and developing registration materials.
- Identify and manage vendors for meeting locations, catering and lodging.
Budget and Accounting Responsibilities
- Coordinate budget and accounting processes for Medical Research staff, including purchasing.
- Fulfill, track and process all expenses, including honoraria, invoices and reimbursements, and manage costs within the program budget.
QUALIFICATIONS
Required
- Bachelor’s degree and work experience in a professional setting.
- Strong interest in medical research.
- Outstanding oral, writing and editing skills.
- Analytical and problem-solving skills.
- Strong organizational and time management skills, with the ability to manage multiple projects and priorities simultaneously.
- Strong technology skills with a high level of experience in Microsoft Excel, Word and PowerPoint.
Preferred
- Writing experience.
- Training in a scientific field.
- Knowledge of scientific experimental design.
- Experience working at a grantmaking organization or academic institution in biomedical research.
- Experience in accounting, database, project management and web content applications (e.g., Great Plains, SurveyMonkey, Mailchimp, GivingData, Salesforce, Asana and content management systems).
COMPENSATION
- Anticipated hiring salary range is $61,000-$77,000, and the final offer will depend on experience.
- Industry-leading benefits.
OUR VALUES
The following values underpin everything we do in pursuit of our mission across the Doris Duke Foundation:
Integrity: We must be honest and ethical in all that we undertake. As a private foundation, we are accountable to the many stakeholders affected by our work.
Excellence: We will insist on the highest standards of performance in fulfilling our mission, will ground our work in best practices and will make decisions based on the best available information.
Openness and Imagination: We will be listening and learning organizations that are responsive to ideas and opinions from a variety of sources. We value imagination and creativity, the ability to think in new ways about the work we do and how we do it.
Collaboration: We value a collaborative and supportive environment in which to advance our mission and objectives. Creating a working environment that promotes trust, honesty and respect within our organizations is as important as earning the trust and respect of our colleagues and peers in the fields in which we work.
Diversity, Equity and Inclusion: We believe in the essential value that a diverse set of perspectives, experiences and abilities brings to the table. Our commitment to the values of diversity, equity, inclusion and social justice is an ongoing, active engagement reflected in our funding areas, grantees, museums, centers, board and staff. At the core of our work is a dedication to serving and learning from organizations and individuals addressing inequities and working toward a more just, healthy and inclusive society. (Learn more about our commitment to diversity, equity and inclusion, and how we incorporate this value into our work.)
The Doris Duke Foundation is committed to inclusive hiring and equal employment opportunity. We strongly encourage candidates of all identities, experiences, orientations and communities to apply. Our recruiting and employment practices adhere to all applicable federal, state and local laws, including the Americans with Disabilities Act. We provide reasonable accommodations for persons with disabilities. If a reasonable accommodation in the job application process is needed, please contact us here.
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