Program Assistant/Associate - Clare Boothe Luce Program

Hiring Organization: 
Henry Luce Foundation
City and State: 
New York, New York

The Henry Luce Foundation seeks a Program Assistant/Associate - Clare Boothe Luce Program to provide administrative support, including electronic grants database support, to the Clare Boothe Luce Program. The Program Assistant/Associate will report directly to and work closely with the CBL Program Director. The Program Assistant/Associate position requires strong organizational skills, ability to work independently and manage multiple tasks, and willingness to work in a fast-paced environment. The position will include some support, also, for the central administration. 

Since its first grants in 1989 the Clare Boothe Luce (CBL) Program of the Henry Luce Foundation has become one of the single most significant sources of private support for women in science, mathematics and engineering in higher education in the United States. To date, the program has supported more than 2,500 women.


Providing administrative support to program director

Managing and maintaining an electronic grant application/reporting system and database, as well as paper filing systems and other databases

Scheduling and organizing grantee meetings, CBL Selection Committee meetings, and conference calls for program director

Proofreading, formatting, and helping prepare letters, reports, fact sheets, blog posts, and other project materials

Responding to and directing inquiries from Selection Committee members, grantees, the general public, and outside organizations

Organizing and managing small convenings and events

Preparing expense and budget reports and maintaining financial records

Making travel arrangements, including transportation, accommodations, vehicle rentals and conference registration

Preparing and sending electronic and paper program mailings; handling regular incoming and outgoing mail

Assisting the receptionist and other program assistants as needed

Performing other duties as assigned


B.S. or advanced degree, preferably in a STEM discipline

Strong administrative experience, preferably in a foundation, higher education, or research organization

Excellent organizational skills, ability to work independently as well as collaboratively, ability to follow program procedures and to perform accurately under deadlines

High level of proficiency with all MS office applications (e.g., Outlook, Excel, PowerPoint) required; and experience with grants management software strongly preferred

Highly detail-oriented with excellent written and oral communication skills

Self-directed with the ability to prioritize, manage, and follow through on multiple tasks

Ability to organize and manage small convenings and events

Start date: after April 22, 2019

Note:  Relocation support is not provided for this position.

For further information about the Henry Luce Foundation and the Clare Boothe Luce Program, please visit and

To apply, please email your cover letter and resume/CV to Linda Ward at  Please no phone calls, faxes or in-person resume drop-offs.  Applications are currently being reviewed.

The Henry Luce Foundation is an Equal Opportunity Employer, offering competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience.

How to Apply: 
To apply, please email your letter of interest and resume/CV to Linda Ward at Please no phone calls, faxes or in-person resume drop-offs. Applications are currently being reviewed.
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