The Henry Luce Foundation seeks a Program Assistant/Associate - Clare Boothe Luce Program to provide administrative support, including electronic grants database support, to the Clare Boothe Luce Program. The Program Assistant/Associate will report directly to and work closely with the CBL Program Director. The Program Assistant/Associate position requires strong organizational skills, ability to work independently and manage multiple tasks, and willingness to work in a fast-paced environment. The position will include some support, also, for the central administration.
Since its first grants in 1989 the Clare Boothe Luce (CBL) Program of the Henry Luce Foundation has become one of the single most significant sources of private support for women in science, mathematics and engineering in higher education in the United States. To date, the program has supported more than 2,500 women.
Providing administrative support to program director
Managing and maintaining an electronic grant application/reporting system and database, as well as paper filing systems and other databases
Scheduling and organizing grantee meetings, CBL Selection Committee meetings, and conference calls for program director
Proofreading, formatting, and helping prepare letters, reports, fact sheets, blog posts, and other project materials
Responding to and directing inquiries from Selection Committee members, grantees, the general public, and outside organizations
Organizing and managing small convenings and events
Preparing expense and budget reports and maintaining financial records
Making travel arrangements, including transportation, accommodations, vehicle rentals and conference registration
Preparing and sending electronic and paper program mailings; handling regular incoming and outgoing mail
Assisting the receptionist and other program assistants as needed
Performing other duties as assigned
B.S. or advanced degree, preferably in a STEM discipline
Strong administrative experience, preferably in a foundation, higher education, or research organization
Excellent organizational skills, ability to work independently as well as collaboratively, ability to follow program procedures and to perform accurately under deadlines
High level of proficiency with all MS office applications (e.g., Outlook, Excel, PowerPoint) required; and experience with grants management software strongly preferred
Highly detail-oriented with excellent written and oral communication skills
Self-directed with the ability to prioritize, manage, and follow through on multiple tasks
Ability to organize and manage small convenings and events
Start date: after April 22, 2019
Note: Relocation support is not provided for this position.
For further information about the Henry Luce Foundation and the Clare Boothe Luce Program, please visit www.hluce.org and https://www.hluce.org/programs/clare-boothe-luce-program/
To apply, please email your cover letter and resume/CV to Linda Ward at email@example.com Please no phone calls, faxes or in-person resume drop-offs. Applications are currently being reviewed.
The Henry Luce Foundation is an Equal Opportunity Employer, offering competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience.