Program Assistant, Mission Real Estate Development

Hiring Organization: 
Trinity Church Wall Street Philanthropies
City and State: 
New York, NY
Description: 

The Program Assistant provides administrative and programming support to the Mission Real Estate Development (MRED) initiative as part of the Trinity Church Wall Street Philanthropies team.  This initiative works with faith partners throughout the Episcopal Church and Anglican Communion to help churches and dioceses build sustainable financial capacity for ministry through the creative development of missionally-aligned, income-producing real estate projects that have a direct social impact on the neighborhoods they serve. The MRED team provides tools, training, and grants to partners to support this work to advance “mission through marketplace”.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Grants Management

  • Supports grant development by cataloging proposals; conducting preliminary review and follow-up to ensure inclusion of all required documents; and assisting with research and grants database management.
  • Supports Program Officer(s) to organize grantee convenings, trainings, and events.
  • Supports organization and communication of resources and tools for grantee support.
  • Provides communication support related to the grantmaking process, such as email announcements, brochure development and distribution, and responds to email and phone inquiries about the grantmaking process.
  • Maintains up-to-date contact information for grantees, partners, contractors, and other stakeholders.

Administrative

  • Provides program and presentation support to the MRED team.
  • Coordinates and manages travel arrangements for team events or MRED visitors.
  • Prepares administrative payments and staff expense reports for the MRED team.
  • Supports Program Director and Officer(s) compiling information and approvals for Digital Platform and other coursework
  • Facilitates and maintains conversation threads for Digital Platform
  • Maintains team calendar and identifies potential conflicts or synergies.
  • Coordinates logistics for team meetings and events including set-up, scheduling rooms, IT notification, food, materials, etc.
  • Records meeting notes and distributes for necessary follow-up.
  • Proactively suggests ideas for process or system improvements.
  • Contributes to team discussions and planning.

Internal Engagement & Team Culture

  • Coordinates with other program assistants and executive assistants in the Philanthropies team on calendars, events and department-wide activities.
  • Facilitates collaboration with other departments such as Communications, IT, Real Estate, Finance and Legal as required for projects and events.
  • Adheres to confidentiality rules and all other Trinity Church Wall Street policies, procedures, and rules.
  • Performs all duties in a manner that promote Trinity’s mission and core values.
  • Assumes other related responsibilities and special projects as required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
  • Proficiency in Zoom, WebEx, and other video-conferencing tools
  • Excellent verbal and written communication skills
  • Experience with meeting planning and related logistics
  • Creative, problem solver
  • Ability to prioritize and work independently
  • Detail-oriented
  • Team player and experience working in a team context
  • Demonstrates flexibility when assigned new tasks, new goals, and new systems and processes
  • Excellent interpersonal skills
  • Organized, courteous and able to handle multiple priorities
  • Cultural awareness and the willingness to learn and to work with diverse cultures and populations
  • Available as needed for occasional evening and weekend meetings and/or events
  • Ability to travel internationally on limited basis

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS

  • A minimum of three to five years of administrative or program experience.
  • Familiar with CRM or other database management programs.
  • Familiar with project management systems such as Trello, a plus.
  • Passion for social change. International experience, a plus
  • Fluency in Spanish or Portuguese, a plus.
  • Bachelor’s degree, or the equivalent combination of training and/or work experience, in grantmaking, administration, real estate, non-profit or related field.
Job Category: 
Publish date: 
07/01/2022