Program Assistant, Life Science Portfolio

Hiring Organization: 
The Pershing Square Foundation
City and State: 
New York, NY

About The Pershing Square Foundation: The Pershing Square Foundation (PSF), a New York-based family foundation, supports exceptional leaders and innovative organizations that tackle important social, health and environmental issues and deliver scalable and sustainable impact. For more information, visit:

About the Pershing Square Sohn Cancer Research Alliance: The Pershing Square Sohn Cancer Research Alliance (PSSCRA), a program of PSF, was formed in 2013. Annually, the Alliance awards the Pershing Square Sohn Prize for Young Investigators in Cancer Research to early-career, New York-area scientists who are engaged in cutting-edge cancer research. For more information, visit

The Pershing Square Foundation is an equal opportunity employer and does not tolerate unlawful discrimination in its employment practices. The company considers applicants based on qualifications and without regard to race, color, sex, religion, national origin, genetic information, citizenship, age, disability, or any other protected status under applicable federal, state, or local law.


The Position

Title: Program Assistant

Position Summary

PSF is seeking a Program Assistant for its life science portfolio, focused on cancer and neurodegenerative disease research. In this role, you will be responsible for assisting in the program development and grants management and administration of the PSSCRA and PSF’s other life science initiatives, working closely with the Program Manager. This includes owning timelines, logistics and scheduling, as well as tracking impact metrics and ensuring clear communications with regard to your programs. The successful candidate will have a demonstrated interest in science and/or the non-profit sector, a can-do spirit and a desire to contribute positively to the culture and knowledge of our small, entrepreneurial organization. As a member of our team, you will have the rare opportunity to work on innovative philanthropy and investment in exciting areas and to accelerate the global understanding of—and possibly cures for—common diseases.

Core Responsibilities

Program Development

  • Assist in the programmatic activities of the PSSCRA and PSF’s other life science initiatives, including the new Neurodegenerative Disease (ND) program.
  • Schedule and prepare for scientific board meetings; work with the board and Program Manager to plan meetings and other board activities with minimal scheduling conflicts. Assist Program Manager in the collection, management and circulation of presentations and relevant materials to the board prior to meetings. Take meeting minutes.
  • Manage all aspects of life science-related events, such as board dinners, team off-site meetings and award dinners, including scheduling, booking venues, drafting and sending invitations, managing invite lists, etc.

Grants Management and Administration

  • Lead implementation of the timeline and logistics of the grantmaking process for the PSSCRA and the ND program, assist in the preparation of grant review meetings and update and oversee the grants management system.
  • Prepare grant agreements for review and process payments to awardees.
  • Assist in the oversight of funded research, including soliciting and tracking annual progress reports and monitoring and evaluating other impact metrics, such as publications, funding leverage, etc.
  • Coordinate with the team that handles finance and accounting for grants and investments.
  • Collaborate with the Executive Assistant to develop, coordinate and manage all internal and external meetings associated with the scientific agenda and the PSSCRA, oftentimes juggling competing priorities. Must be detail-oriented, with a clear understanding of meeting requirements.
  • Manage administrative aspects of the grantmaking process, including cataloging and tracking all grantee transactions and interactions and ensuring contacts are up to date in CRM software (Salesforce).


  • Manage and schedule internal and external communications regarding the PSSCRA and the ND program, including research portfolio and other related information.
  • Support Program Manager in drafting and copyediting press releases.


  • Bachelor’s degree required.
  • Minimum of two years’ work experience.
  • A passion for life sciences, research and non-profit work; a scientific background is not required.
  • Exceptional attention to detail and organizational skills. Experience in planning and executing meetings/events is a plus.
  • Strong analytical and critical thinking skills.
  • Excellent written and verbal communication skills.
  • Ability to thrive in a fast-paced entrepreneurial environment.
  • Ability to work closely with a small team as well as independently on specific projects.
  • Strong interpersonal skills: maturity, courtesy, tact and patience; energetic and dedicated team player with a sense of humor and the ability to remain calm under pressure.
  • Proficiency with Microsoft Office, Zoom and Windows Operating Systems. Experience with Salesforce or SurveyMonkey Apply (or a similar grantmaking platform) is a plus.


PSF offers a competitive salary and benefits package, commensurate with experience.

Interested candidates, please send a cover letter and resume to Glenn Ellington,, with “Program Assistant, Life Science Portfolio” in the subject line.

How to Apply: 
Interested candidates, please send a cover letter and resume to Glenn Ellington,, with “Program Assistant, Life Science Portfolio” in the subject line.
Publish date: