Philanthropy Assistant

Hiring Organization: 
Rudin Management Company
City and State: 
New York, NY
Description: 

The Company

Founded in 1925, Rudin is a multigenerational, family-owned company that develops, owns, and manages a portfolio of sustainable, diversified, best in class real estate assets and investments that create value for the communities where they exist.

Led by the third and fourth generations of the Rudin family, Rudin controls one of the largest privately owned real estate portfolios in New York City overseeing daily operations of 33 properties, including 16 commercial office buildings totaling 10.5 million square feet and 17 multifamily properties containing 4.7 million square feet. The company maintains a long-term approach to developing, managing, and maintaining timeless developments within the city of New York and is committed to reinvesting in and enhancing its properties.

Rudin prides itself on a high level of customer service to its tenants and residents, a corporate culture respectful and supportive of its employees, a commitment to Diversity, Equity, Inclusion and Access, and its sterling reputation as a corporate citizen within the City. The Rudin family has a long tradition of service and philanthropy in New York City.

For more information on Rudin and its portfolio, visit www.rudin.com.

About The Rudin Family’s Philanthropy

The Rudin Family’s philanthropy is comprised of multiple charitable foundations and the corporate social responsibility (CSR) program of their family-owned real estate company. For more than 50 years, the foundations have supported the Rudin Family’s deep philanthropic commitment to their community. The newer CSR initiatives focus on creating meaningful opportunities for Rudin employees to give back to our City and engage with one another through volunteering and other team-building activities.

The Position

The Assistant will be a part of a small team that manages the programmatic and administrative activities of all of the philanthropic activities described above. They will report to the SVP for Foundations. The position is based in New York City and is in-person 4 days/week.

Responsibilities

  • General Administration
  • Manage the SVPs calendar, including meeting scheduling, confirmation, and preparation of meeting materials
  • Maintain shared events calendar, circulate invitations for grantee events to Trustees; track RSVPs
  • Agenda creation and minute-taking at meetings, manage follow-ups
  • Draft email communications for grantees and Trustees
  • Track open items and to-do lists, follow up to completion
  • Organize and maintain shared files in Teams
  • Open & sort mail
  • Answer grantee inquiries via email and phone, manage public email folders (foundations@rudin & csr@rudin)
  • Other administrative duties as they arise

Charitable Foundations

  • Draft and send application invitations and reporting instructions via our grants management portal, track submissions and follow-up with grantees to ensure on-time submission
  • Manage monthly grant payments lifecycle including processing checks, entering payment data, monitoring account balances, and creating monthly spending reports
  • Draft grant award and decline letters for signature
  • Maintain online grants database & Teams drive, ensure information is correct and organized
  • Assist with the production of Annual Board Meeting materials and the coordination of Board Meeting logistics
  • Create reports on grantees from data entered by grantees
  • Assist with Rudin Family personal philanthropy as needed

Corporate Social Responsibility

  • Assist with all aspects of event planning for volunteer & team building activities
  • Process matching employee donations
  • Assist with summer intern placements, and logistics for interns
  • Manage corporate museum memberships: process payments, update internal communications around benefits offered with each membership, track use

Requirements

  • Undergraduate degree with at least two years of prior work experience, preferably in the philanthropy sector
  • Strong writing, editing and verbal communications skills
  • Excellent critical thinking & interpersonal skills with the ability to exercise discretion
  • Commitment to a superior, accurate, professional work product; attention to detail a must
  • Ability to complete multiple tasks in a timely manner
  • Team player with a personal commitment to philanthropy, nonprofits and New York City
  • Proficiency in the Microsoft Office Suite, including Teams
  • Familiarity with databases

Rudin is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Rudin makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Vaccination against COVID-19 is required as a condition of employment for all new employees. Rudin requires all new employees to be fully vaccinated by the time they begin employment with Rudin, unless they have a valid religious or medical reason not to be vaccinated. All new employees will be required to provide proof of vaccination in connection with Rudin’s mandatory vaccination policy.

Rudin will comply with the reasonable accommodation provisions of federal, state and local laws for those individuals who are unable to receive the COVID-19 vaccine due to a medical condition or sincerely-held religious belief. Accommodations will be granted where they do not cause undue hardship or pose a direct threat, in accordance with applicable law. If you require a medical or religious exemption, you will be given an opportunity to request one before you begin employment at the Company. If requesting a medical exemption, you may be required to provide documentation supporting your need for such exemption, in accordance with applicable law.

Rudin is one of the largest privately owned real estate companies in New York City. Founded in 1925 by Samuel Rudin and now led by the third and fourth generations, Rudin oversees the daily operations of 36 properties in New York City. The portfolio is comprised of 17 residential buildings totaling 4.7 million square feet, and 16 commercial office buildings totaling 10.5 million square feet. Rudin is a vertically integrated company that owns, leases, manages and develops its own properties.

Application Deadline: 
October 21, 2022
Job Category: 
Publish date: 
09/21/2022