Paralegal

Hiring Organization: 
Ford Foundation
City and State: 
New York, NY
Description: 

Summary Description

The Ford Foundation seeks a proactive and dynamic Paralegal to help support the work of the Office of Legal Services (OLS). The Paralegal will report to the Assistant Secretary & Deputy General Counsel and work under their general supervision, in addition to responding to requests from all attorneys in the OLS. They will perform a variety of paralegal and administrative duties in connection with matters arising from program, operations and investment teams, and other matters of a general corporate nature.

The ideal candidate will have proven expertise in and knowledge of contract management, legal record-keeping, and other project management related tasks. They will demonstrate a strong sense of collaboration and initiative while providing independent judgement. They’ll also demonstrate strong organizational skills, the ability to work in diverse teams and be exceedingly good at bridging gaps and making connections with many moving parts. 

The Paralegal will serve as liaison or primary contact person between OLS staff and other departments/programs within the foundation, especially with respect to interpretation of investment-related legal documents and foundation policies.  They’ll also work to assist with the coordination of workflow in the department.

RESPONSIBILITIES

INVESTMENTS

  • Drafts supporting legal documentation for program-related, mission-related, and endowment investments for attorney review (including subscription agreements and KYC materials).

  • Manages the closing process for program-related investments (PRIs), including preparation, distribution, and filing of the closing package, review of documents received, and discussions with attorneys/mission investments team/investees regarding any deficiencies in documents.

  • Tracks investments for OLS, including attorney assignments and status, coordinating as necessary for appropriate follow-up.

  • Manages the processing of most PRI modification and waiver requests, and capital calls including review of request, preparation of documents for attorney review, obtaining mission investments and investee review and approval, transmittal of documents and closing.

  • Assists in review of investment portfolio for occasional compliance or research matters.

GENERAL LEGAL/ADMINISTRATIVE

  • Serves as liaison or primary contact person between OLS staff and other departments/programs within the foundation especially with respect to interpretation of investment-related legal documents and foundation policies.  Assists with the coordination of workflow in the department.

  • Assists in preparation of documentation required for overseas offices, including annual reports, and has documents authenticated and legalized for use in overseas offices; liaises with staff in overseas offices to keep track of filing deadlines and ensures compliance with filing requirements.

  • Serves as department iManage administrator and expert, and as the department’s document retention point person, ensuring that the foundation’s document retention and record keeping procedures are followed; performs initial review of documents slated for archiving/destruction.

  • Prepares and files annual reports with the Michigan Secretary of State’s office.

  • Prepares and files annual real property tax exemption renewals with the NYC Dep’t of Finance.

  • Prepares Staff Affiliations Report which is presented annually to the Audit Committee; liaises with foundation staff to collect relevant updates for the report; ensures that all newly-reported affiliations have been properly approved as required by Staff Code of Conduct.

  • Serves as Secretary of the Personnel Investment Committee (reviews policy with General Counsel and Deputy General Counsel annually; coordinates collection of policy acknowledgments from employees when they initially join the foundation and annually thereafter; and maintains related files).

  • Works with associate general counsel to perform annual Excess Benefits Compliance analysis including preparation of related required excel spreadsheets; assembles questionnaire packages to be distributed; and maintains files of completed, executed materials returned by such parties.

  • Drafts routine legal documents, such as secretary’s certificates, board resolutions, and delegations; manages the process to collect information, prepare documentation and generally oversee (i) the foundation’s list of disqualified persons; (ii) corporate housekeeping for the foundation; and (iii) responses to subpoenas and requests for information arising from litigation.  

  • Drafts contract termination letters for attorney review and coordinates with foundation staff to collect necessary related information and ensure termination notices are sent out before applicable deadlines.

  • Upon request, undertakes miscellaneous research projects, including legal and historical research, and drafts and proofreads miscellaneous legal documentation.

  • Works with attorneys to implement the foundation’s Matching Gift program, including assuring proper adherence to program guidelines, assisting with employee questions and problems, and assisting attorneys with administration of  Matching Gifts electronic portal.

QUALIFICATIONS

  • Minimum of 3-5 years of previous paralegal experience

  • A baccalaureate degree or equivalent combination of education and experience

  • Proficiency in using Word, Excel, PowerPoint, iManage, Adobe Acrobat, Google Drive/Docs/Sheets, and using online research tools

  • Must have excellent organizational and analytical skills and attention to detail

  • Must be customer-service oriented and possess excellent communication skills (oral and written) and interpersonal skills 

  • Must be able to interface with tact and diplomacy at all levels of the foundation and with outside individuals/firms

  • Self-starter and able to prioritize and follow through on work assignments independently

  • Must have the ability to work in diverse teams with shared responsibility and accountability

PHYSICAL REQUIREMENTS:

  • This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer.

Alignment to Culture and Values

  • Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency
  • Personal qualities of humility, capacity for self-reflection, and a sense of humor
  • Discretion and ability to handle confidential issues
  • Action-orientated and entrepreneurial self-starter who can work well independently and in teams

Benefits

  • Medical and dental benefits for employee and immediate family on first day of work
  • Retirement savings account with matching company contributions of up to 13%
  • Three weeks’ paid vacation in first year of work; four weeks in subsequent years 
  • Tuition Reimbursement
  • Office closed the week between Christmas and New Year’s Day
  • Professional development initiatives for growth
  • Generous parental leave (maternal and paternal) during new child’s first year (born into family or adopted)

Salary:  Salary is based on experience and on the Foundation’s commitment to internal equity.  A generous benefits package is provided. 

Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.  

How to Apply: 
To apply, please apply on-line at below link
Job Category: 
Publish date: 
11/26/2019