The Robert Wood Johnson Foundation (RWJF; the Foundation), located in Princeton, N.J., is the largest philanthropy in America dedicated solely to health. Since 1972, we have been providing funding, assistance, and research for projects and programs to help people, their families, and their communities be as healthy as possible. RWJF is committed to working alongside others to build a Culture of Health that provides everyone in America a fair and just opportunity for health and well-being. This requires removing obstacles to health, such as poverty, powerlessness, and discrimination, and their harmful consequences.
We take seriously our responsibilities, and we pledge to work in ways that reflect our Guiding Principles. These are rooted in equity and influence everything we do at RWJF. Diversity, inclusion, and collaboration allow our staff’s wide range of experiences, passions, and perspectives to enrich our work and strengthen our ability to address our nation’s most pressing health issues. The Foundation offers a collaborative, collegial, and creative work environment. With a career at RWJF, you will make a difference.
Scope of Position
Under general supervision, the Human Resources (HR) coordinator works within the HR team to provide operational, analytical, and administrative support across Human Resources disciplines, including but not limited to:
- Talent Acquisition/Retention
- Benefits/Leave of Absence Coordination
- General HR Operations/Administrative Coordination
The HR coordinator provides practical day-to-day support in the development, implementation, administration, and monitoring of Human Resources policies, programs, and procedures. The HR coordinator also provides proactive administrative support to unit staff, as assigned.
The HR coordinator reports to the interim director, HR Operations and Systems. The position works closely and collaboratively with other HR staff members.
Essential Job Responsibilities
The HR coordinator actively participates in processing routine-to-complex HR transactions, records, reports, and activities in the following areas of a comprehensive Human Resources operations environment; and provides accurate and timely HR information to Foundation staff and related clients.
- Manages the life cycle of all temporary employees to include:
o maintaining relationships with temporary staffing agencies
o coordinating work needs with managers
o interviewing, onboarding, and offboarding temps
o temp timesheet approval, billing, and invoice processing
o tracking and reporting
- As a member of the recruitment team, coordinates the logistics and tracking of all recruitment activity and HR onboarding processes.
- Manages new hire and staff photos in systems.
Benefits/Leave of Absence Coordination
- Provides day-to-day support and quality service to Foundation staff, retirees, and related clients about benefits, including medical, dental, life insurance, retirement, separation, leave of absence, and worker’s compensation.
- Participates in benefits administration activities to support internal operations processing and audit, including, but not limited to, pension and benefits enrollment; maintenance and changes for active, retired, and former staff; as well as leave of absence; worker’s compensation; and COBRA administration and billing.
- Assists in the implementation of changes and improvements to benefits programs.
- Assists in the preparation of benefits-related documents, reports, forms, and applications.
- Regularly monitors and responds to general HR and benefits email queries or triages information to the appropriate person.
- Updates and maintains Workday database and tracking reports across HR disciplines and activities.
- Updates and maintains HR communications on intranet using creative skills and various technologies.
- Develops and maintains reporting on HR intranet activity and impact.
- Develops and produces reports using a variety of business or technical programs to complete tasks requiring sophistication in usage.
General HR Operations/Administrative Coordination
- Reviews, prepares, verifies, and/or processes HR forms; handles highly confidential material; maintains records and database and/or files; ensures the accuracy, timeliness, and appropriate authorization of all forms and materials.
- Assists in the implementation of internal HR and office procedures, information systems, and training programs.
- Updates and maintains HR calendars and general email boxes.
- Maintains complex calendars; screens calls; schedules appointments; handles arrangements for e.g., travel, meetings, and conferences.
- Identifies and updates all time-sensitive forms, documents, and assists in federal/state poster compliance.
- Creates/updates routine-to-complex correspondence, materials, reports, forms, and more.
- Prepares and processes expense reports, invoices, and credit card statements.
- Gathers and maintains data; prepares and formats spreadsheets; performs minor research.
- Leads special HR projects and performs other related duties as assigned.
- Performs records management for the unit. Updates and maintains unit files with timely processing and purging according to retention standards.
- In-office activities include:
o Opens, prioritizes, and distributes unit mail to appropriate staff.
o Maintains and replenishes workroom office supplies.
The successful candidate must have:
- Minimum of two to three (2–3) years directly related Human Resources experience in the duties and responsibilities specified.
- Qualities of the highest integrity, along with a sense of humor; customer service driven and client focused.
- Personal and professional commitment to equity, diversity, and inclusion.
- A strong professional service orientation, an unshakeable regard for confidentiality and privacy.
- Working experience with Microsoft products, and able to quickly learn and operate various software, apps, and programs.
- HR end-user experience with HRIS; Workday experience preferred.
- Strong planning, organization, and time management skills that reflect quality.
- Strong interpersonal and relationship-building skills.
- A combination of education and/or experience equivalent to an associate degree from a two-year college, technical school, or equivalent.
The successful candidate must be able to:
- Routinely think beyond the task or instructions to see other implications.
- Maintain a high level of confidentiality and use discretion in a professional manner.
- Thrive in an inclusive environment working as part of a multidisciplinary team and working effectively with persons from diverse cultural, social, and ethnic backgrounds.
- Communicate clearly, concisely, and with diplomacy, both orally, and in writing.
- Work independently and contribute successfully in a team environment.
- Adapt in the face of change and/or pressure with poise and positivity.
- Quickly assess situations, people, and anticipate needs.
- Manage competing priorities, people, personalities, and projects to solve problems and get the job done with a positive attitude.
- Work some overtime, as needed.
Physical Requirements/Working Conditions
The HR coordinator will perform job duties in a typical business office environment. Specific physical abilities required by this job include operating basic office equipment. She/he/they will be required to attend meetings, potentially both on-site and off-site, in person or via phone or videoconference.
How to Apply
The Robert Wood Johnson Foundation is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+ and other underrepresented applicants.