Grants Officer (Fixed-term)

Hiring Organization: 
Open Society Foundations
City and State: 
New York, NY
Description: 

The Office of Grants Management (OGM) oversees legal and administrative compliance for the grant-making activity of the Open Society Foundations (OSF). OGM staff work with OSF colleagues and grantees to administer 3000+ new grants every year.  The Office monitors timely processing of grants and improves grant-making operations through the adoption of innovative technologies and industry best practices. OGM trains staff and grantees on the use of our grant-making system (Foundation Connect), as well as on procedural and compliance aspects of grant-making. The Office serves as steward for the grant-making data and records that OSF relies on for management, board, and statutory reporting.  

Job Profile

The OGM seeks a fixed term Grants Officer in the New York office to start as soon as possible. The assignment will conclude at the end of the year, with possibility for extension.

Essential duties and responsibilities include the following:

  • Train and orient staff on legal, business and system requirements for grant processing from proposal solicitation through grant closeout
  • Review proposed grants to ensure compliance with statutory requirements and foundation policies
  • Trouble-shoot and advise program colleagues on ways to revise or restructure a grant in order to comport with requirements and policies
  • Prepare, issue and monitor grant agreements, payments and amendments
  • Monitor grantee reporting requirements and evaluate grantee narrative and financial reports to ensure administrative and legal compliance with grant terms and conditions
  • Coordinate with program and administrative department staff to ensure grant processing is timely and efficient
  • Develop and oversee standard terms and conditions for grant agreements and formal correspondence, in conjunction with legal department
  • Assure integrity of data in the grant-making system and provide reporting and analysis
  • Assist in finalization of grant lists and other statutory reporting
  • Collaborate with colleagues on the OGM global team
  • Participate in and contribute to internal team calls, meetings and retreats
  • Travel may be required
  • Perform other duties as assigned

Candidate Profile

  • Five-seven years' relevant experience
  • Prior experience with the grant-making process and grant processing software/systems preferred, including SalesForce/Foundation Connect or other grants management software
  • Familiarity with IRS regulations for private foundations preferred
  • Prior experience with the grant-making process for grants to individuals (scholarships, fellowships, internships, for example) desired
  • Ability to work effectively and with agility in a fast-paced environment
  • Spanish language highly desire
  • Excellent written, verbal, and interpersonal skills
  • Effectively work as a team member and independently
  • High-level of self-motivation and ability to set and meet goals
  • Show discretion and ability to handle confidential issues
  • Ability to manage flexible workload on a timely basis without loss of attention to detail
  • Ability to communicate effectively with staff at all levels of the foundation
  • Good judgment, resourcefulness and ability to problem-solve, troubleshoot and follow projects through to completion

Please submit a cover letter and CV through our application link.

Competitive rates of pay apply.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job.

Application Deadline: 
February 20, 2019
Job Category: 
Publish date: 
02/07/2019
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