This New York-based position, which reports to the Executive Director, supports grants management and administrative functions at the Foundation. JIGFF seeks a hands-on, detail-oriented, self-motivated administrator who will effectively manage the Foundation’s administrative, grantmaking operations, and data integrity needs. The grants administrator will manage all incoming grant applications, reporting, grant payments, grantee communications, filing and other administrative functions, while working carefully with the Executive Director and information systems staff to develop strategies to optimize the grants administration process. The Grants Administrator will also research and report on the performance of grantees and potential grantee organizations.
- Assuring the accuracy and integrity of the grants database
- Managing the work flow and effectiveness of the grant administration process including data entry for all applications, distributing proposal information to staff and Trustees for review, keeping track of pending requests and grants allocated, reporting on all grantmaking using selective criteria, and communicating effectively with Trustees, grantees and grantseekers
- Maintaining and updating letter, receipt, report and other templates
- Researching and reporting on grants to the Executive Director and Trustees
- Answering general program and application questions received by phone/email
- Managing the submission process (processing grant applications, ensuring applications meet application standards, ensuring all data has been appropriately logged in the database)
- Working with the Accounts Payable Department to manage the processing and tracking of grant and office expense payments
- Supporting the scheduling and administrative needs of the Executive Director
- Developing new and better ways to manage the grants administration functions and make the grants administration processes as efficient and effective as possible
- Coordinating grantee use of the Foundation’s conference space
- Maintaining the Foundation’s website: http://jigff.org/
- Coordinating board meeting dates and materials, and assembling and distributing meeting documents
Qualifications & Experience Required
- Minimum of an Associate’s degree
- At least two years of office experience
- Experience in a non-profit/foundation organization a plus
- Exceptional attention to detail and ability to manage and meet deadlines
- A motivated self-starter with the ability to work independently and productively
- Excellent computer skills, including Excel, PowerPoint, Word and video conferencing platforms
- Experience with a grants management database (Blackbaud a plus)
- Excellent interpersonal, verbal and written communication skills
This position is available now. Salary and benefits will be commensurate with a candidate’s experience. Interested candidates should send a resume and cover letter describing their specific qualifications and interest in the position. References must be available upon request. Only applicants to be interviewed will be contacted.
Send information to:
firstname.lastname@example.org with your name in the subject line (preferred) or mail to
Joyce and Irving Goldman Family Foundation
417 Fifth Avenue, 4th Floor
New York, NY 10016
About the Joyce and Irving Goldman Family Foundation
The Joyce and Irving Goldman Family Foundation was established by Irving Goldman in 1984. The Foundation’s mission is to make a measurable difference, of lasting value, on important issues affecting the fundamental quality of human lives. Presently, the Foundation is seeking to achieve its mission by providing resources to important areas of need; building the capacity of organizations with the potential to have a lasting impact on people’s lives; providing seed grants for specific initiatives in order for them to flourish; and ultimately, strategically addressing the root causes of important societal issues.
With grants totaling just over $8 million in 2019, the Foundation currently focuses on four key areas: Jewish continuity (through environmental engagement, community service, youth leadership, synagogue renewal and spiritual growth); the cure and eradication of breast cancer; sustainable agriculture on Long Island and in the Hudson River Valley, and medical education. Apart from one major funding commitment in Israel, the bulk of the Foundation’s funding to date has been allocated in the New York metropolitan area.