Exhibition Coordinator

Hiring Organization: 
Ford Foundation
City and State: 
New York, NY


The Exhibition Coordinator facilitates all aspects of exhibition and public programs planning and production at the Ford Foundation Gallery. Opened in 2019, the innovative visual art projects, exhibitions, and public programs of the gallery advance the mission and values of the foundation. The Exhibition Coordinator is an integral part of the gallery team, reporting directly to the gallery director and working closely with gallery consultants, support staff,  and program and operations staff across the foundation.

We seek a highly organized, proactive, diligent, and engaged professional with a commitment to social justice, who can prioritize long and short term projects efficiently. The ideal candidate will be an excellent problem solver and communicator, someone who is able to work independently, yet comfortably with various teams. Flexibility, creativity, a positive attitude and a good sense of humor are essential.


Key responsibilities include, but are not limited to:

  • Develop and track schedules and budgets for multiple exhibitions and programs.

  • Work closely with guest curators, artists, and lenders to maintain accurate artwork information and liaise with communications and design teams to facilitate production of exhibition collateral material.

  • Communicate with outside vendors for all exhibition installation related work, including: crating and shipping, fabrication and construction, framing and lighting, signage and labels.

  • Coordinate international and domestic shipping for the safe and timely transport of artwork.

  • Plan, hire, and manage art installation crews for artwork inspection and installation.

  • Prepare loan forms and track condition reports.

  • Process exhibition-related invoices and payments, track project budgets, and generate expense reports and financial reports as directe.

  • Monitor contracts for assigned projects to ensure obligations are met in an appropriate and timely manner.

  • Oversee the organization and archiving of exhibition documentation. Assist in the hiring and supervising of gallery desk attendant staff and interns.

  • Interface with the general public and answer queries related to the exhibition program.

  • Maintain the artwork database of gallery exhibitions and the Foundation’s art collection.


  • BA/BS in art history, museum studies, arts administration, communications or similar area of study, plus at least 6 years’ experience working in arts and cultural production, or equivalent combination of education and experience

  • Outstanding  knowledge of contemporary art

  • Demonstrated experience and success in exhibition coordination and knowledge of handling of artwork

  • Outstanding interpersonal, written, and verbal communication skills

  • Proficiency in database management, G-Suite, MS Office and Adobe Programs


This position is primarily an active role. The person in this position may need to move through the gallery and stand for long periods of time. The role requires one to lift up to 35-40 pounds. Additionally, this person would need to engage in such physical activity  as stooping,  climbing, kneeling and crouching. The role would also require finger dexterity with at least one hand involved in activities such as reaching, handling and usage of power tools.

The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact, talentacquisitionhr@fordfoundation.org.


Ford Foundation is committed to practicing salary transparency. The minimum salary for this position is $72,000.

Alignment to Culture and Values

  • Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency

  • Personal qualities of humility, capacity for self-reflection, and a sense of humor

  • Discretion and ability to handle confidential issues

  • Action-orientated and entrepreneurial self-starter who can work well independently and in teams


  • Hybrid Workplace and Flexible Work Arrangement policies

  • Medical and dental benefits for employee and immediate family on first day of work

  • Retirement savings account with matching company contributions of up to 13%

  • Three weeks’ paid vacation in first year of work; four weeks in subsequent years

  • Tuition Reimbursement

  • Office closed the week between Christmas and New Year’s Day

  • Professional development initiatives for growth

  • Generous parental leave (maternal and paternal) during new child’s first year (born into family or adopted)

How to Apply: 
Visit the Ford Foundation Career Page
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