Description of Organization
The Altman Foundation, located in New York City and founded in 1913, is an independent grantmaking organization with approximately $260 million in assets. Its mission is to support programs that enrich the quality of life within the five boroughs of New York City, with a particular focus on initiatives that help individuals, families, and communities benefit from the services and opportunities that will enable them to achieve their potential. The Foundation provides grants, in a results-based framework, in four major program areas: Education, Health, Strengthening Communities, and Cultural Engagement, Youth Development, and the Arts, and in the cross-program area of Services to Not-For-Profit Organizations.
General Statement of Duties
Reporting to the Chief Financial Officer (“CFO”), the Controller is responsible for the day-to-day accounting for the Foundation’s financial transactions, as well as for developing, implementing, and ensuring compliance with financial policies and procedures consistent with generally accepted accounting principles (“GAAP”). The Controller is responsible for maintaining and continuously improving the system of financial controls, including general accounting, investment accounting, tax compliance and planning, budgeting, banking, payroll, and benefits.
Essential Duties and Responsibilities
1. General Accounting and Reporting
- Develop, administer, and ensure compliance with generally accepted accounting policies and procedures
- Prepare interim financial statements
- Maintain general ledger, subsidiary ledgers and other accounting records needed for preparation of the financial statements and other required financial data, post journal entries
- Update chart of accounts, vendor listing and accounting system reports
- Reconcile financial information from subsidiary applications to general ledger
- Collect supporting documents for payment of vendor invoices and grants
- Deposit cash receipts, post to general ledger, and update cash receipts journal
- Participate in professional accounting societies; maintain current relevant knowledge of GAAP
2. Investment Accounting
- Perform posting of investment activity on monthly/quarterly basis
- Act as liaison with custodial bank, investment advisors, and investment managers
- Reconcile investment balances per books to custodial bank
- Process capital call and distribution wires
- Report on investment cash flows for Finance Committee and Board of Trustees
3. Audit, Tax Compliance
- Assist in preparation of tax returns IRS 990PF, IRS 990T, NYS CT-13
- Prepare estimated excise payment calculations
- Maintain current knowledge of regulatory requirements affecting foundations/philanthropy
- Prepare IRS Forms 1099 and 1096
- Prepare audit schedules, financial statements, and footnotes for the Foundation’s year-end financial statement audit; provide support to auditors during the annual audit
- Work with the CFO to prepare annual capital and operating budgets; assist in calculation of cash flow projections
- Perform periodic review of budget vs. actual with variance analyses
- Track disbursements to ensure minimum distribution requirements are met
- Ensure compliance with management of internal banking policies and procedures
- Promptly reconcile all monthly bank statements, including custodian cash
- Initiate interbank bank transfers as necessary
6. Payroll and Benefits Processing
- Process semi-monthly payroll
- Maintain and report on employee personal time off
- Reconcile books/records to IRS Form 5500
- Calculate and manage Section 457(b) transfers
- Coordinating with CFO, administer and process employee benefit paperwork
- Reconcile quarterly payroll tax returns to accounting books/records
- In conjunction with Office Manager and outsourced IT vendor, ensure up-to-date inventory of all computer and computer-related equipment, cellphones, and iPads
- Maintain inventory of offsite Foundation records; and update inventory of contracts
- Assist CFO in the analysis and review of grantee financial statements
- Complete industry surveys
- General: Must have a dedication to the tax-exempt sector, ability to exercise discretion, work independently, take initiative, meet multiple and competing deadlines, participate as an effective team member, and follow tasks through to completion
- Experience: 5 years related accounting experience in private foundation/public charity settings. Knowledge of not-for profit GAAP is required
- Education: Bachelor’s degree in Accounting required. C.P.A. or on C.P.A track preferred
- Technology skills: Experience using a computerized accounting system, solid knowledge of MS Office applications (Excel proficiency a must)
- Organizational skills: Excellent organizational skills and attention to detail. Able to prioritize work effectively and adjust to multiple demands
- Communication skills: Strong interpersonal, verbal and written skills
Send resume (in Word or PDF format) with cover letter describing your interest and qualifications to email@example.com.
Include “Controller” in the subject line. Only those selected for an interview will be contacted.
Compensation and Benefits: Salary competitive, and commensurate with education and experience. Full benefit package.
The above statements are intended to describe the general nature and level of work being performed by the incumbent. They are not intended to be an exhaustive list of all responsibilities and activities required for the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Applicants are required to undergo a background check before being hired. The Foundation is an equal opportunity employer.