Administrative Assistant

Hiring Organization: 
Gerstner Philanthropoies
City and State: 
Armonk, NY


Gerstner Philanthropies is the Armonk, NY based family foundation of Louis V. Gerstner, Jr., and his family. Our grant portfolio is growing at a rapid clip as we build our capacity and impact. In 2021, we paid out grants of $49M to grantees in New York, Boston, and Palm Beach County across our program areas of Biomedical Research, Education, Helping Hands and the Environment. To learn more, please see


Armonk, NY (Westchester County). This is a full-time, on-site position. Our philanthropy and family investment office are co-located.

Role Overview

The Administrative Assistant will support the Executive Director and Program Director and work with other philanthropies and family office staff in a collegial, entrepreneurial workplace.

We are looking to hire a candidate who is interested in our work, being a member of a team, and pitching in where needed. This is a new position.


  • Answer phones and maintain outgoing call lists.
  • Maintain calendars, schedule meetings and calls, and manage contact database in Outlook.
  • Research and book travel. Create and submit expense reports.
  • Organize and maintain files including paper, electronic, and in the grants management database.
  • Produce documents using Power Point, Adobe, and Excel.
  • Coordinate events including meetings, convenings and site visits.
  • Serve as the primary point of contact for all vendors and invoices; coordinate the payment of expenses with the controller.
  • Process all incoming mail and email inquiries.
  • Manage the office technology inventory list and assist with purchases of new technology in consultation with our IT support team.
  • Support other projects and work as needed.


  • Associate’s or Bachelor’s degree preferred.
  • Excellent communication skills and experience working in an office required.
  • Proficiency in Microsoft Outlook, Word, and PowerPoint.
  • Familiarity with Adobe Acrobat.
  • Familiarity with Excel, with the ability to create and edit graphs.
  • Desire to be a member of a team and willingness to pitch in.
  • Attention to detail, love of organization.

Please submit your resume and cover letter to:

How to Apply: 
Please submit your resume and cover letter to:
Application Deadline: 
June 15, 2022
Job Category: 
Publish date: